Note: The client’s name has been anonymized in this case study to protect their confidentiality.
Introduction
When an internal audit revealed major gaps in contract management, Paypoint needed quick action. Scattered contracts led to compliance risks and slowdowns, hindering growth plans.
Execo quickly implemented Leah CLM, customized for Paypoint’ s lean procurement team. Leveraging AI, Execo delivered a complete solution in only 12 weeks – half the expected time.
The new CLM system transformed Paypoint’s contract operations. It provided clear visibility, efficiency, and reduced negotiation risks. Manual review time dropped by 50% and legacy contracts were migrated smoothly. Paypoint now confidently manages contracts, ready for sustainable growth.
"With Execo and Leah, we went from scattered contracts to full visibility in just 12 weeks. Our approvals are automated, and we’re finally contracting on our own terms"
Senior Procurement Leader, Paypoint
Problem
The procurement team at Paypoint, a leading European digital payments provider, faced operational risks and significant inefficiencies due to fragmented contract management. Contracts were scattered across individual inboxes, personal drives, and disconnected departmental systems.
This fragmentation created confusion in negotiations, slowed turnaround times, and increased compliance risks. An internal audit urgently recommended creating a centralized repository to tackle these issues.
With ongoing M&A, Paypoint also needed a scalable system capable of seamlessly integrating new contracts. Manual processes simply weren't sustainable for future growth.
Solution
Paypoint’s procurement team partnered with Execo to tackle these issues head-on. Execo implemented Leah's Contract Lifecycle Management (CLM) solution. The project aimed to bring Paypoint’s vision to life: simple tools, self-service capability, and scalability.
The initial solution focused on two key contract types: NDAs and Purchasing Agreements. It included detailed sub-categories for precise tracking and future expansion.
To meet Paypoint’s need for rapid, accurate risk assessments, Execo deployed a custom negotiation framework. The solution was built on Leah (formerly ContractPodAi). It immediately flags risky clauses and deviations from standard terms upon contract upload.
Execo used a clear, agile implementation process with regular demos and feedback sessions. This collaborative approach enabled Paypoint’s team to prepare to manage the system themselves.
Execo also relied on Leah One Drop to migrate Paypoint’s legacy contracts. Contract data was uploaded via drag-and-drop, eliminating manual data entry and rapidly creating accurate records.
Results
In just 12 weeks – 50% faster than planned – Paypoint successfully launched their CLM. Paypoint transitioned from contract chaos and manual processes to automated compliance and efficiency.
Specific results achieved included:
- 100% visibility: A single digital hub now gives clear contract visibility and better audit readiness.
- Automated Compliance: Clearly defined, automated approval workflows eliminate missed approvals, enhancing compliance across functions.
- Efficient Legacy Migration: Hundreds of legacy contracts were migrated in just three weeks, without errors or data loss.
- Stronger Negotiations: Paypoint was empowered with standardized contract templates. This enabled a shift from vendor paper more than 90% of the time.
- Accelerated Risk Assessment: AI-driven risk assessment via Leah cut manual review time by 50%.
Execo’s expertise combined with Leah's robust technology has equipped Paypoint’s procurement team for operational excellence and future growth.